Reception & Office Administrator

Company Overview:

Cantor Fitzgerald is a leading global financial services firm with a long-standing reputation for excellence, innovation, and integrity. With offices and trading desks in all major financial centres worldwide, Cantor Fitzgerald provides a comprehensive suite of services to a diverse client base that includes institutional investors, corporations, government agencies, and high-net-worth individuals.

We specialize in Equities, Fixed Income & Currencies, Investment Banking, Prime Services, and Real Estate. Our global platform, combined with deep market expertise and cutting-edge technology, allows us to deliver best-in-class execution, insightful research, and customized financial solutions across asset classes and geographies.

Main purpose of the role:

This is a 12 m FTC Role with possibility to extend.

The primary purpose of this role is to provide professional front-of-house, workplace, and administrative support to our London office, ensuring the smooth day-to-day operation of the workplace and delivering an exceptional experience for clients, visitors, and employees.

Working as part of the wider Business Support team, you will serve as a key point of contact within the office, helping to maintain a welcoming, efficient, and well-organised environment while providing high-quality administrative support to stakeholders across the business. This is an excellent opportunity for a proactive and highly organised individual looking to develop their career within a fast-paced financial services environment.

Responsibilities

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• Deliver a professional and welcoming reception service, meeting and greeting clients, visitors, and colleagues.
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• Manage meeting room bookings and coordinate room setup, ensuring facilities are prepared and operating effectively ahead of meetings.
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• Oversee visitor management processes and maintain an efficient hot-desking system.
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• Liaise with vendors, suppliers, and building management to support the smooth running of office operations and facilities.
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• Provide administrative support to Front Office teams including travel arrangements, expense management and ad hoc tasks.
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• Partner with the wider Business Support team to ensure the effective delivery of office services and support a variety of business activities and projects.
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Qualifications

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• 1– 2 years' experience in a reception, office coordination or administrative support role, ideally within a corporate environment.
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• Strong communication and interpersonal skills, with the ability to engage professionally with stakeholders at all levels.
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• Highly organised, detail-oriented, and able to manage multiple priorities effectively.
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• Proficient in Microsoft Office and experienced in providing administrative support, including meeting coordination, travel arrangements, and expenses.
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• A collaborative team player who builds positive working relationships and contributes to a supportive team environment.
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